Doing Business with SMART

Welcome and thank you for your interest in doing business with SMART!

SMART values our vendor community and appreciates the important role our business partners play in supporting SMART's mission of connecting our communities.

SMART's Procurement Department is a nationally recognized, award-winning team committed to excellence in public procurement. Our mission is to deliver strategic, ethical, transparent, and customer-focused procurement services that maximize the value of public funds and advance SMART's operational and strategic objectives. Through responsible stewardship, fair and open competition, regulatory compliance, and industry best practices, we strive to obtain quality goods and services in a timely and cost-effective manner while fostering public trust, promoting equitable vendor participation, and continuously improving our procurement processes.

This webpage is your resource for discovering contracting opportunities, accessing procurement documents and vendor resources, understanding SMART's procurement processes, and staying informed about doing business with the District.

We encourage you to explore the resources available, participate in our competitive procurement opportunities, and become part of the business community helping SMART connect our communities.

 Active Solicitations and Vendor Registration

 SMART solicits Bids, Proposals, Statement of Qualifications, and other formal solicitation utilizing an eProcurement Platform.

 View current solicitations, past solicitations, or register your firm as a vendor interested in doing business with SMART by Clicking the image above!

 Registration is easy and free for all vendors!

                Advertise with SMART

 SMART offers a variety of advertising opportunities throughout its rail system, including onboard trains and at station platforms. For information about advertising locations, availability, and rates, please contact SMART’s advertising vendor, Lamar Transit.

 Construction and the California Uniform Public Construction Cost Accounting Act (CUPCCAA)

  SMART adopted the California Uniform Public Construction Cost Accounting Act (CUPCCAA) pursuant to Public Contracts Code Section §22000 et seq.

  SMART maintains an Informal Bidder's List for Fiscal Year 2027 (July 1, 2026 - June 30, 2027) for construction of public projects as specified in the Public Contracts Code §22032.

  Contractors interested in being included on SMART's Informal Bidder's List must complete and submit the FY27 Informal Bidder's List Registration Application.

            Surplus Property Auctions

  SMART partners with GovDeals to auction equipment, assets, supplies, and other items which are no longer necessary for the operation of SMART.  These items may be designated as surplus, obsolete, scrap, or have reached the end of their useful life. These items are auctioned to the highest bidder      on an as-is/where-is basis.

  To access SMART’s current auctions, Click on the image above!

  Disadvantaged and Small Business Outreach

   SMART is dedicated to ensuring full and open competition and equitable treatment of all potential bidders/proposers. It is the policy of the District to ensure nondiscrimination in the award and administration of all contracts and to create a level playing field on which Disadvantaged Business Enterprises       (DBE) can compete fairly for contracts and subcontracts.

   SMART is required to implement a Disadvantaged Business Enterprise (DBE) Program including the submission of triennial DBE participation goals.

   For information and resources related to SMART’s DBE program, please Click on the image above!

Ethics and Protest Procedures

Procurement Ethics and Standards of Conduct Policy

The Sonoma-Marin Area Rail Transit District (SMART) maintains an established Procurement Ethics and Standards of Conduct Policy applicable to all SMART Board Members, officers, employees, and agents involved in procurement activities, including the planning, evaluation, selection, award, and administration of contracts for goods and services.

To view SMART's Procurement Standards of Conduct Policy, click here. 

Design-Build Organizational Conflict of Interest Policy

Contractors, Consultants, and subcontractors at any tier participating in SMART Traditional Design-Build or Progressive Design-Build procurement, including those submitting a Statement of Qualifications or Proposal, are required to review and comply with Design-Build Organizational Conflict of Interest Policy (PLY-PRO-2024-01).

Protest Procedure

SMART has established formal procedures for filing protests in connection with formal District procurement activities.Bidders, Proposers, and Respondents may protest contracts or purchases that are let through formal solicitation processes, including Invitation for Bids, Request for Proposals, and Request for Qualifications. To view SMART's Protest Procedures, click here.

Notice to Contractors Regarding Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine

To All Contractors, Vendors, Suppliers, and Consultants:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. Click here to view the EO.  The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors, vendors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.  ​This serves as a notice under the EO that as a contractor, vendor, supplier, consultant, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website. Failure to comply may result in the termination of contracts, purchase orders, or grants, as applicable.

PROVISIONS FOR PURCHASE ORDERS

Purchase Orders are generally issued for the purchase of goods, equipment, and supplies.  The Seller is required to adhere to SMART’s Standard Terms and Conditions.

Special Conditions for Federally Funded Purchase Orders:
SMART is a recipient of Federal funds.  When Federal funds are used to fund a purchase order, the seller must comply with all applicable federal contract provisions as established by various laws and regulations.  The requirements for the provisions vary depending on the type and size of the procurement action.  SMART will inform Seller if Federal funds will be utilized to fund the purchase.  Seller is required to adhere to SMART’s Standard Terms and Conditions with Federal Requirements for all Federal procurements.

TRAVEL GUIDELINES FOR SMART CONTRACTORS

Occaisionally, SMART contracts may authorize the reimbursement of travel costs. When authorized by contract, the terms and conditions of the contract and SMART’s Travel Guidelines for SMART Contractors will apply.  These travel guidelines are updated each calendar year (January 1 – December 31).  Please click here for the 2026 Travel Guidelines for SMART Contractors.

For additional information or assistance, call (707) 794-3330
 procurement@SonomaMarinTrain.org